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T&C's: Talkswindon Forum Privacy & Cookies Policy

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Dougal:


Privacy and cookies policy   




The following statement explains our policy regarding the personal information we collect about you.

   1. Introduction
   2. Visitor Information
   3. What is a cookie?
   4. Submitting personal information
   5. Access to your personal information
   6. Users 16 and under
   7. How to find and control your cookies
   8. How do you know which sites use cookies?
   9. How to see your cookie code


1. Introduction

This policy covers Talkswindons uses of personal information that the forum software collects when you use the www.talkswindon.org forum. The policy also gives you information about cookies, and how you may reject such cookies.

From time to time, you may wish to submit personal information about yourself (e.g. proper name, address and telephone number) in order to become a Talkswindon 'Charter Member'.  Charter Members are able to access or use enhanced forum features.

Enhanced forum features may include, but are not limited to, competitions, surveys and full access to forums such as the Councillors Chamber.

By entering your details in the fields requested, you enable Talkswindon to provide you with enhanced features. Whenever you provide such personal information, we will treat that information in accordance with this policy. When using your personal information Talkswindon will act in accordance with current legislation and aim to meet current Internet best practice.

2. Visitor Information

During the course of any visit to Talkswindon, the pages you see, along with a short text file called a 'cookie', are downloaded to your computer. Many websites do this, because cookies enable the forum software to 'log you in'.  Website publishers are also able to do useful things with cookies like finding out whether the computer (and probably its user) has visited the website before. This is done on a repeat visit by checking to see, and finding, the cookie left there on the last visit.

Information supplied by cookies can help us to provide you with a consistantly high standard of forum reliability, and therefore a better user experience. Cookies are not in any way used to spy on visitors.

A cookie is a small amount of data, which often includes an anonymous unique identifier that is sent to your browser from a website's computer and stored on your computer's hard drive. Each website can send its own cookie to your browser if your browser's preferences allow it, but (to protect your privacy) your browser only permits a web site to access the cookies it has already sent to you.

Talkswindon does not allow 'third party' cookies, (e.g, cookies from other websites), to be sent to your computer.

Cookies record information about your online preferences. Users have the opportunity to set their computers to accept all cookies, to notify them when a cookie is issued, or not to receive cookies at any time. The last of these, of course, means that certain enhanced services cannot then be provided to the user and accordingly you may not be able to take full advantage of all of the enhanced features.

Each browser is different, so check the "Help" menu of your browser to learn how to change your cookie preferences.

If you have set your computer to reject cookies you can still browse most of Talkswindon anonymously until such time as you wish to register for your standard Talkswindon user account. Once registered you can request 'Charter Membership' by contacting the Talkswindon admin team.

For further information on cookies please visit http://www.aboutcookies.org.

3. Use and storage of your personal information

When you supply any personal information to Talkswindon.org we have legal obligations towards you in the way we use those data. We must collect the information fairly, that is, we must explain how we will use it (see the notices in particular Talkswindon forums that let you know why we are requesting the information) and tell you if we need to pass the information on to anyone else before we can give you access to an enhanced feature. Access to enhanced features is entirely voluntary on your part.

In general, any information you provide to Talkswindon will only be used within Talkswindon, however, your information will be disclosed where we are obliged to do so by law, and may be disclosed where it is legally permissable to do so in, (but not limited to), the following circumstances:

If you post or send offensive, inappropriate or objectionable content anywhere on or to www.talkswindon.org or otherwise engage in any disruptive behaviour on www.talkswindon.org, Talkswindon can use whatever information that is available to it about you to stop such behaviour. This may involve informing relevant third parties such as your employer, school e-mail/Internet provider and law enforcement agencies about the content and your behaviour.

We will hold your personal information on our systems for as long as you use the service you have requested, and may remove it in the event that the purpose has been met, or, in the case of Talkswindon membership, you no longer wish to continue your registration as a Talkswindon member. For safety reasons, however, Talkswindon may store messaging transcript data (including message content, member names, times and dates) arising from the use of Talkswindon for any period deemed suitable. We will ensure that all personal information supplied is held securely, in accordance with the Data Protection Act 1998.

If you are notified by the Talkswindon admin team that your information may be used to allow a member of the admin team to contact you for "service administration purposes", this means that the admin team may need to contact you for a number of purposes related to the enhanced service you have requested.

4. Access to your personal information

You have the right to request a copy of the personal information that www.talkswindon.org holds about you and to have any inaccuracies corrected. (We are entitled to charge for information requests, but at present do not do so.)

Please address requests to the Data Protection Officer, Talkswindon.org, 3 Winchcombe Close, The Prinnels, Swindon, SN5 6NJ (Email: dpa.officer@talkswindon.org).

5. Users 16 and under

If you are aged 16 or under, please get your parent/guardian's permission beforehand whenever you provide personal information to www.talkswindon.org. Users without this consent are forbidden from providing us with any personal information.

6. How to find and control your cookies

If you're using Internet Explorer 6.0 or 7.0:

   1. Choose Tools, then
   2. Internet Options
   3. Click the Privacy tab
   4. Click on Custom Level
   5. Click on the 'Advanced' button
   6. Check the 'override automatic cookie handing' box and select Accept, Block or Prompt for action as appropriate.

If you're using Firefox 2.0:

   1. Choose Tools, then
   2. Options
   3. Click the Privacy icon

If you're using Firefox 1.0 or 1.5:

   1. Choose Tools, then
   2. Options
   3. Click the Privacy icon
   4. Click the Cookies tab

If you're using Opera 8.0 or 9.0:

   1. Choose Tools, then
   2. Preferences
   3. Advanced
   4. Cookies

If you're using Opera 7.0:

   1. Choose File, then
   2. Preferences
   3. Privacy

If you're using Netscape 6.0:

   1. Choose Edit, then
   2. Preferences
   3. Click on Advanced
   4. Click on Cookies

If you're using Internet Explorer 5.0 or 5.5:

   1. Choose Tools, then
   2. Internet Options
   3. Click the Security tab
   4. Click on Custom Level
   5. Scroll down to the sixth option to see how cookies are handled by IE5 and change to Accept, Disable, or Prompt for action as appropriate.

If you're using Internet Explorer 4.0:

   1. Choose View, then
   2. Internet Options
   3. Click the Advanced tab
   4. Scroll down to the yellow exclamation icon under Security and choose one of the three options to regulate your use of cookies.

If you're using Internet Explorer 3.0:

   1. Choose View, then
   2. Options
   3. Click on Advanced
   4. Click on the button that says Warn before Accepting Cookies.

If you're using Netscape Communicator 4.0:

   1. Choose Edit, then
   2. Preferences
   3. Click on Advanced
   4. Set your options in the box that says Cookies.


7. How do you know which of the sites you've visited use cookies?


If you're using Internet Explorer 5.0, 6.0 or 7.0:

   1. Choose Tools, then
   2. Internet Options
   3. Click the General tab
   4. Click Settings
   5. View Files

If you're using Firefox 2.0:

   1. Choose Tools, then
   2. Options
   3. Click the Privacy icon
   4. Show Cookies

If you're using Firefox 1.0 or 1.5:

   1. Choose Tools, then
   2. Options
   3. Click the Privacy icon
   4. Click the Cookies tab
   5. View Cookies

If you're using Opera 8.0 or 9.0:

   1. Choose Tools, then
   2. Advanced
   3. Cookies

If you're using Opera 7.0:

   1. Choose File, then
   2. Preferences
   3. Privacy
   4. Click on Manage Cookies

If you're using Netscape 6.0:

   1. Choose Edit, then
   2. Preferences
   3. Click on Advanced
   4. Click on Cookies
   5. Click the View Cookies button

If you're using Internet Explorer 4.0:

   1. Choose View, then
   2. Internet Options
   3. Under the tab General (the default tab) click
   4. Settings
   5. View Files.

If you're using Internet Explorer 3.0:

   1. Choose View, then
   2. Options
   3. Advanced
   4. View Files.

If you're using Netscape Communicator 4.0:

Netscape bundles all cookies into one file on your hard drive. You'll need to find the file, which it calls Cookie.txt on Windows machines. [Top]


8. How to see your cookie code

Just click on a cookie to open it. You'll see a short string of text and numbers. The numbers are your identification card, which can only be seen by the server that gave you the cookie.


Talkswindon.org
3 Winchcombe Close
The Prinnels
Swindon
SN5 6NJ



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